Effective Delegation Skills?
Delegating responsibility is an art. Successful managers are the ones who know exactly ‘What to delegate?’, ‘Whom to delegate?’ and ‘How to delegate?’ The primary objective of delegation is to effectively use time and talent and make people work as a team to achieve a common goal.
Acquiring this skill can reap long term benefits not only for self but also for the people we work for. However, like all other things in life learning and mastering this art needs time, effort and a drive to achieve the desired goal.
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Before we understand the pros and cons of effective delegation skills we need to understand the two key prerequisites of becoming an effective delegator.
- To Know Your Employee – Knowing the skill, the employee specializes in before delegating, makes the task easy to accomplish, less time consuming and gives better results.
- To Have a Plan – It is important for managers to first plan out roles and chalk out responsibilities and then delegate authority. This makes the purpose and process of reaching the goal clear to every individual.
Advantages of Delegation
- Best Use of Human Resource –Proper delegation means effective use of work force. Task assigned keeping in mind the skills of an employee often gives good results.
- More Time – Effective Delegating Skills work gives managers extra time to do other work that are of more critical nature.
- Speeds up Decision Making – Empowering subordinates to take decisions in their area of expertise speeds up the work process as they don’t have to seek approval at every step.
- Builds Team Spirit – Working together generates team spirit, develops team involvement and understanding of the business.
- Improves Interpersonal and Intrapersonal Communication – Employees through daily interaction get opportunities to learn from each other and reflect on their own work.
- Inflow of New and Innovative Ideas – Different ideas and perspectives inspire people to see things from a different angle, motivate them to explore other areas of development and keep them engaged.
- Helps Build Bench Strength – The work environment trains and prepares the employees to face adverse situations so that the work does not get hindered under any circumstances.
Disadvantages of Delegation
Effective Delegating work can have a flip side if the responsibilities are over, under or wrongly delegated. To avoid adversities the knowledge of what to delegate, whom to delegate and how much to delegate is extremely important.
- Lack of Knowledge of Employees Skills –Wrong delegation of task can prove fatal for a project and business.
- Lack of Trust – Many managers either lack trust or do not want to trust their subordinates. They try to do everything themselves due to which their work pressure never gets eased out.
- Lack of Interest – Managers who keep the interesting work to themselves and assign routine and monotonous to others give rise of discontentment and disengagement.
- Lack of Credit – When multiple people work on a single project the credit of the work often gets distributed. The true contribution of each person is at times not recognized.
- Lack of Authority – It is also important to delegate sufficient authority along with responsibility. Only then can employees work their full potential.